Project Management prompts
Charters, plans, risks, status reports and retrospectives.
- 304 prompts available
- 16 industries covered
- Project charter for LegalUse this at the very start of a project to get sponsors to agree on what it is. Written for a mid-sized law firm.
- Project charter for Human ResourcesUse this at the very start of a project to get sponsors to agree on what it is. Written for the HR department of a 500-person company.
- Project charter for Real EstateUse this at the very start of a project to get sponsors to agree on what it is. Written for a real-estate brokerage.
- Project charter for E-commerce & RetailUse this at the very start of a project to get sponsors to agree on what it is. Written for an online store selling physical products.
- Project charter for EducationUse this at the very start of a project to get sponsors to agree on what it is. Written for a school and online-learning provider.
- Project charter for Finance & BankingUse this at the very start of a project to get sponsors to agree on what it is. Written for a bank offering retail and business accounts.
- Project charter for Marketing & AdvertisingUse this at the very start of a project to get sponsors to agree on what it is. Written for a marketing agency running campaigns for several clients.
- Close a project and write the lessons learned report for Small Business & ShopsUse this at the end of a project so the next one goes better. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Run a change request assessment for Small Business & ShopsUse this when someone asks for 'one small change' in the middle of a project. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Estimate a project with three-point estimates for Small Business & ShopsUse this when a client or manager asks 'how long and how much?' and you want an answer you can defend. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Create a stakeholder map and engagement plan for Small Business & ShopsUse this when many people have a say in the project and you cannot afford surprises. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Prepare a project kickoff meeting for Small Business & ShopsUse this a few days before a project starts so the first meeting sets the right tone. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Recover a project that is behind schedule for Small Business & ShopsUse this when a project is slipping and you need a credible plan and message, fast. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Write a detailed project plan for Small Business & ShopsUse this at the start of a project to turn an idea into a plan people can commit to. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Project closure and lessons learned for Small Business & ShopsUse this at the end of a project to close it properly and keep the lessons. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- RACI matrix for Small Business & ShopsUse this when nobody is sure who does what on a project. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Retrospective facilitation for Small Business & ShopsUse this to run a retrospective that leads to real improvements. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Scope change assessment for Small Business & ShopsUse this when someone asks for a change in the middle of a project. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Project timeline with dependencies for Small Business & ShopsUse this to see how long a project will really take and what drives the end date. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Meeting agenda and minutes template for Small Business & ShopsUse this to run meetings that end with decisions and owners, not just talk. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Sprint planning for Small Business & ShopsUse this before a sprint starts to commit to a realistic amount of work. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Stakeholder communication plan for Small Business & ShopsUse this when many people need different information about the project. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Weekly status report for Small Business & ShopsUse this every week to turn messy notes into a clear status update. Written for a small business such as a shop, local service or home business with 1 to 20 people.
- Risk register for Small Business & ShopsUse this to spot what could go wrong before it does. Written for a small business such as a shop, local service or home business with 1 to 20 people.
FAQ
Project Management prompts: common questions
What are Project Management prompts?
Project Management prompts are ready-made instructions you paste into an AI assistant for project management work: charters, plans, risks, status reports and retrospectives. Each one names the role, the context and the exact output to hand back, so the first answer is usable.
How many Project Management prompts are there?
First AI Prompt has 304 free project management prompts: 19 tasks, each written for up to 16 industries. Open an industry from the Industries menu to see only the versions for where you work.
Which AI assistant should I use for project management prompts?
Project Management prompts are plain text, so they work in ChatGPT, Claude, Gemini, Microsoft Copilot and other assistants. Each prompt page lists the assistants it suits best.
Are the project management prompts free?
Yes. Every project management prompt on First AI Prompt is free to copy and use in your own work, with no sign-up and no limit.