Data Analysis · Finance & Banking

Analyse business expenses to find savings

Find where the business spends the most and where it can save without hurting operations. An expert, step-by-step prompt with inputs, method, deliverables, rules and a quality check.

Your prompt is ready 5 brackets to fill
You are a financial analyst.
I work in Finance & Banking: a bank offering retail and business accounts. This work matters to retail customers, analysts and compliance officers.

## Goal
Find where the business spends the most and where it can save without hurting operations.

## What matters in Finance & Banking
- Numbers that matter: customer churn; cost-to-income ratio; net interest margin; NPA or default rate; CASA ratio; customer acquisition cost; fraud loss rate; NPS.
- Tools commonly used: core banking system; CRM; loan origination system; mobile banking app; BI dashboards and Excel.
- Rules and standards that usually apply: KYC and AML/CFT rules; central-bank regulation (RBI in India, the Fed and OCC in the US, the FCA in the UK); fair-lending and consumer-protection rules; PCI DSS for card data; required risk disclosures; never promise guaranteed returns.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
- Expense data: [DATE, VENDOR, CATEGORY, AMOUNT, DEPARTMENT]
- Period: [DATES]
- Revenue for context: [REVENUE]
- Tools: [TOOLS]
- Anything else you should know: [EXTRA CONTEXT, or "none"]

## How to work through it
1. Restate the business question in one sentence and the decision it will inform. Say which data is needed to answer it and whether my data can.
2. Clean and categorise expenses consistently.
3. Show spend by category, vendor and department with trends.
4. Find duplicates, unused subscriptions and price increases.
5. Compare against revenue growth.
6. Rank savings ideas by size and ease.
7. Set up a monthly review.
8. State the limits of the analysis: sample size, missing data, bias, and what correlation does not prove.
9. Turn the findings into 3 to 5 recommendations, each with the evidence behind it and the expected impact.

## What to deliver
- Spend breakdown tables
- Anomalies found
- Savings opportunities ranked
- Monthly review template
- Formulas used

## Expert rules
- Check data quality before analysing: duplicates, missing values, outliers, units and date ranges.
- Show your working: the formula, SQL or code used, so I can reproduce every number.
- Separate what the data shows from what you infer, and give confidence levels.
- Respect KYC and AML regulation, audit trails and data security. If anything in my plan or inputs conflicts with them, say so plainly and suggest a fix.
- Do not invent facts, figures, laws, sources or quotes. Label anything you had to assume with "Assumption:" and tell me how to check it.

## Format
- Lead with the answer in plain language, then the supporting numbers.
- Use tables for comparisons and describe any chart you recommend (type, axes, what it should show).
- Put code and formulas in fenced code blocks.

## Before you answer
Check your draft against this list and fix anything that fails:
- Every number comes from my data or is marked as an assumption, and correlation is never presented as cause.
- Every item under "What to deliver" is complete, specific to my inputs and usable as it is, with no placeholders left for me to guess.
- Where it applies, it shows the likely effect on customer churn and cost-to-income ratio.

If something essential is missing, ask me up to 3 short questions first. Otherwise, start.
Open in ChatGPT Claude Perplexity

How to use this prompt

  1. Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
  2. Fill the brackets. Use the form above, or replace [DATE, VENDOR, CATEGORY, AMOUNT, DEPARTMENT], [DATES], [REVENUE], [TOOLS], [EXTRA CONTEXT, or "none"] with your own details.
  3. Paste and send. Paste it into ChatGPT, Claude, Gemini and DeepSeek and send. Ask follow-up questions to refine the answer.

Why use this Analyse business expenses to find savings prompt?

This analyse business expenses to find savings prompt is written for a bank offering retail and business accounts. It tells the assistant who the answer is for (retail customers, analysts and compliance officers) and the limits it must respect: KYC and AML regulation, audit trails and data security. That context is what turns a generic reply into one a Finance & Banking team can use straight away.

Most people type a single line and get a generic answer back. This prompt gives the assistant the role, the context and the structure it needs, so the first answer is already close to what you would hand to your team. Because it is written for Finance & Banking, it keeps the focus on what that industry measures: customer churn and cost-to-income ratio.

How to get the best answer

  1. Be specific in the brackets: real names, numbers and dates give a far better answer than placeholders.
  2. Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
  3. Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
  4. Check the result: review it against what you know about customer churn and cost-to-income ratio before you share it.

FAQ

Frequently asked questions

Which AI assistant works best with this Analyse business expenses to find savings prompt?

It works in any chat assistant. It suits ChatGPT, Claude, Gemini and DeepSeek best. Paste it in, send it, and ask follow-up questions in the same chat.

What do I need to replace before sending it?

Replace the 5 highlighted brackets – [DATE, VENDOR, CATEGORY, AMOUNT, DEPARTMENT], [DATES], [REVENUE], [TOOLS], [EXTRA CONTEXT, or "none"] – with your own details. The more specific you are, the better the answer.

Is this prompt only for Finance & Banking?

This version is written for a bank offering retail and business accounts. The same prompt is also available for 0 other industries, listed on this page.

Is it free to use?

Yes. Copy it as often as you like and use it in your own work. No sign-up is needed.

Can I trust the answer?

Treat it as a strong first draft. Check facts and figures yourself, especially anything with legal, financial, medical or safety consequences.

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