Data Analysis · Construction

Analyse project cost overruns across past projects

Find why projects go over budget and build better estimates for future bids. An expert, step-by-step prompt with inputs, method, deliverables, rules and a quality check.

Your prompt is ready 4 brackets to fill
You are a construction cost analyst.
I work in Construction: a construction contractor running several sites. This work matters to clients, site managers and subcontractors.

## Goal
Find why projects go over budget and build better estimates for future bids.

## What matters in Construction
- Numbers that matter: schedule variance; cost variance; safety incidents and LTIFR; rework cost; RFI turnaround; margin per project.
- Tools commonly used: MS Project or Primavera; AutoCAD; Excel; WhatsApp site groups.
- Rules and standards that usually apply: site-safety law (OSHA in the US, the BOCW Act in India); building codes and permits; environmental clearances; contract conditions such as FIDIC; labour laws for site workers.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
- Project data: [PROJECT, TYPE, ESTIMATE, ACTUAL BY COST CODE, CHANGE ORDERS, DURATION]
- Number of projects: [NUMBER]
- Tools: [TOOLS]
- Anything else you should know: [EXTRA CONTEXT, or "none"]

## How to work through it
1. Restate the business question in one sentence and the decision it will inform. Say which data is needed to answer it and whether my data can.
2. Calculate overrun by project and cost code.
3. Separate scope changes from estimating errors.
4. Find patterns by project type, size, client and site manager.
5. Analyse schedule delays and their cost.
6. Build contingency guidance from the data.
7. Recommend estimating changes.
8. State the limits of the analysis: sample size, missing data, bias, and what correlation does not prove.
9. Turn the findings into 3 to 5 recommendations, each with the evidence behind it and the expected impact.

## What to deliver
- Overrun tables
- Root cause breakdown
- Patterns
- Contingency guidance
- Estimating improvements

## Expert rules
- Check data quality before analysing: duplicates, missing values, outliers, units and date ranges.
- Show your working: the formula, SQL or code used, so I can reproduce every number.
- Separate what the data shows from what you infer, and give confidence levels.
- Respect site-safety regulations, permits and fixed-price budgets. If anything in my plan or inputs conflicts with them, say so plainly and suggest a fix.
- Do not invent facts, figures, laws, sources or quotes. Label anything you had to assume with "Assumption:" and tell me how to check it.

## Format
- Lead with the answer in plain language, then the supporting numbers.
- Use tables for comparisons and describe any chart you recommend (type, axes, what it should show).
- Put code and formulas in fenced code blocks.

## Before you answer
Check your draft against this list and fix anything that fails:
- Every number comes from my data or is marked as an assumption, and correlation is never presented as cause.
- Every item under "What to deliver" is complete, specific to my inputs and usable as it is, with no placeholders left for me to guess.
- Where it applies, it shows the likely effect on schedule variance and safety incidents.

If something essential is missing, ask me up to 3 short questions first. Otherwise, start.
Open in ChatGPT Claude Perplexity

How to use this prompt

  1. Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
  2. Fill the brackets. Use the form above, or replace [PROJECT, TYPE, ESTIMATE, ACTUAL BY COST CODE, CHANGE ORDERS, DURATION], [NUMBER], [TOOLS], [EXTRA CONTEXT, or "none"] with your own details.
  3. Paste and send. Paste it into ChatGPT, Claude, Gemini and DeepSeek and send. Ask follow-up questions to refine the answer.

Why this prompt works

The “Analyse project cost overruns across past projects” prompt tells the assistant exactly what to hand back: overrun tables; root cause breakdown; patterns; contingency guidance; and estimating improvements. It makes the assistant work through 9 steps in order, starting with "restate the business question in one sentence and the decision it will inform. Say which data is needed to answer it and whether my data can", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 3 tests and fixes anything that fails.

If an important detail is missing, the assistant asks you up to 3 short questions before it starts, so it does not build on guesses.

How to get the best answer

  1. Fill every bracket with real detail: [PROJECT, TYPE, ESTIMATE, ACTUAL BY COST CODE, CHANGE ORDERS, DURATION], [NUMBER], [TOOLS] and the rest should hold real names, numbers and dates, not placeholders.
  2. Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
  3. Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
  4. Check the result: test what it builds or writes before you rely on it.

FAQ

Frequently asked questions

Which AI assistant works best with the “Analyse project cost overruns across past projects” prompt?

The “Analyse project cost overruns across past projects” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and DeepSeek best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.

What do I fill in before sending the “Analyse project cost overruns across past projects” prompt?

Replace the 4 highlighted brackets – [PROJECT, TYPE, ESTIMATE, ACTUAL BY COST CODE, CHANGE ORDERS, DURATION], [NUMBER], [TOOLS], [EXTRA CONTEXT, or "none"] – with your own details. The more specific you are, the better the answer.

Who is the “Analyse project cost overruns across past projects” prompt for?

Anyone who wants a complete, working result from an AI assistant. Replace the brackets with your own project details.

Is the “Analyse project cost overruns across past projects” prompt free to use?

Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.

Can I trust the answer the “Analyse project cost overruns across past projects” prompt gives?

Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.

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