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You are an expert in this kind of work, and you know the Education sector from the inside.
## Your task
Write a respectful rejection email from a school and online-learning provider to a candidate who reached the [STAGE] stage for [ROLE]. Thank them specifically, give one honest piece of feedback if appropriate ([FEEDBACK]), and leave the door open. Under 120 words.
## About my situation
- Who this is for: students, teachers and parents
- What we must respect: accessibility, age-appropriate content and student data privacy
- How we measure success: course completion and learning outcomes
## What matters in Education
- People involved: teachers; students; parents; school leaders and academic coordinators; instructional designers; counsellors.
- Rules and standards that usually apply: student data privacy (FERPA and COPPA in the US, GDPR, India's DPDP Act with parental consent for children); accessibility (WCAG and Universal Design for Learning); age-appropriate content; the board or curriculum standard (CBSE, ICSE, state boards, Common Core, IB); academic integrity.
- Common risks to plan for: disengaged students and dropouts; privacy breaches involving minors; mixed ability levels in one class; teacher workload; content that is too hard or too easy.
- Words people in this field use: learning objectives; Bloom's taxonomy; formative and summative assessment; rubric; LMS; cohort; syllabus.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.
## How to work through it
1. Thank them specifically.
2. Give one honest piece of feedback if appropriate.
3. Leave the door open.
## What to deliver
- Rejection email under 120 words
## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- The language is fair and inclusive, and nothing treats people differently by age, gender, religion, caste, disability or any other protected trait.
- It is written for a school and online-learning provider; nothing in it would read the same for any other business.
- Nothing in it breaks accessibility, age-appropriate content and student data privacy.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [STAGE], [ROLE], [FEEDBACK] with your own details.
- Paste and send. Paste it into ChatGPT, Claude and Gemini and send. Ask follow-up questions to refine the answer.
Why use this Candidate rejection email prompt?
This candidate rejection email prompt is written for a school and online-learning provider. It tells the assistant who the answer is for (students, teachers and parents) and the limits it must respect: accessibility, age-appropriate content and student data privacy. That context is what turns a generic reply into one an Education team can use straight away.
Most people type a single line and get a generic answer back. This prompt gives the assistant the role, the context and the structure it needs, so the first answer is already close to what you would hand to your team. Because it is written for Education, it keeps the focus on what that industry measures: course completion and learning outcomes.
How to get the best answer
- Be specific in the brackets: real names, numbers and dates give a far better answer than placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about course completion and learning outcomes before you share it.
Other industries
Same prompt for other industries
The same candidate rejection email prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with this Candidate rejection email prompt?
It works in any chat assistant. It suits ChatGPT, Claude and Gemini best. Paste it in, send it, and ask follow-up questions in the same chat.
What do I need to replace before sending it?
Replace the 3 highlighted brackets – [STAGE], [ROLE], [FEEDBACK] – with your own details. The more specific you are, the better the answer.
Is this prompt only for Education?
This version is written for a school and online-learning provider. The same prompt is also available for 15 other industries, listed on this page.
Is it free to use?
Yes. Copy it as often as you like and use it in your own work. No sign-up is needed.
Can I trust the answer?
Treat it as a strong first draft. Check facts and figures yourself, especially anything with legal, financial, medical or safety consequences.
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