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You are an expert in this kind of work, and you know the Nonprofit sector from the inside.
## Your task
Help me prepare for a pricing negotiation between a nonprofit organisation funded by donors and grants and [CLIENT]. Our list price: [PRICE]. Our walk-away point: [MINIMUM]. List their likely positions and pressures, our concessions ranked by cost to us, trades to ask for in return, and phrases to use and avoid.
## About my situation
- Who this is for: donors, volunteers and beneficiaries
- What we must respect: limited budgets, grant terms and transparency to donors
- How we measure success: donor retention and cost per beneficiary
## What matters in Nonprofit
- How customers decide: individual, CSR and foundation donors give for impact, trust and transparency; they want a human story backed by numbers.
- People involved: executive director; programme managers; fundraisers; volunteers; beneficiaries; the board; donors and grant makers.
- Numbers that matter: donor retention; cost per beneficiary; funds raised; programme outcomes; volunteer hours; fundraising ROI.
- Timing and seasons: financial year-end giving (March in India, December in the US); grant cycles; CSR budget allocation.
## How to work through it
1. List their likely positions and pressures.
2. Rank our concessions by cost to us.
3. Pair each concession with something to ask in return.
4. List phrases to use and avoid.
## What to deliver
- Negotiation plan
- Concession and trade table
- Phrase list
## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- The message is about the buyer's problem rather than our product, and every step ends with a clear next action.
- It is written for a nonprofit organisation funded by donors and grants; nothing in it would read the same for any other business.
- Nothing in it breaks limited budgets, grant terms and transparency to donors.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [CLIENT], [PRICE], [MINIMUM] with your own details.
- Paste and send. Paste it into ChatGPT, Claude, Gemini and Meta AI (Llama) and send. Ask follow-up questions to refine the answer.
Why use this Negotiation preparation prompt?
This negotiation preparation prompt is written for a nonprofit organisation funded by donors and grants. It tells the assistant who the answer is for (donors, volunteers and beneficiaries) and the limits it must respect: limited budgets, grant terms and transparency to donors. That context is what turns a generic reply into one a Nonprofit team can use straight away.
Most people type a single line and get a generic answer back. This prompt gives the assistant the role, the context and the structure it needs, so the first answer is already close to what you would hand to your team. Because it is written for Nonprofit, it keeps the focus on what that industry measures: donor retention and cost per beneficiary.
How to get the best answer
- Be specific in the brackets: real names, numbers and dates give a far better answer than placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about donor retention and cost per beneficiary before you share it.
Other industries
Same prompt for other industries
The same negotiation preparation prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with this Negotiation preparation prompt?
It works in any chat assistant. It suits ChatGPT, Claude, Gemini and Meta AI (Llama) best. Paste it in, send it, and ask follow-up questions in the same chat.
What do I need to replace before sending it?
Replace the 3 highlighted brackets – [CLIENT], [PRICE], [MINIMUM] – with your own details. The more specific you are, the better the answer.
Is this prompt only for Nonprofit?
This version is written for a nonprofit organisation funded by donors and grants. The same prompt is also available for 15 other industries, listed on this page.
Is it free to use?
Yes. Copy it as often as you like and use it in your own work. No sign-up is needed.
Can I trust the answer?
Treat it as a strong first draft. Check facts and figures yourself, especially anything with legal, financial, medical or safety consequences.
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