Business Strategy · Manufacturing

Plan a make-or-buy decision

Decide whether to make a component in-house or buy it from a supplier. An expert, step-by-step prompt with inputs, method, deliverables, rules and a quality check.

Your prompt is ready 5 brackets to fill
You are an operations strategy consultant.
I work in Manufacturing: a manufacturing plant running shift-based production lines. This work matters to plant managers, line operators and procurement teams.

## Goal
Decide whether to make a component in-house or buy it from a supplier.

## What matters in Manufacturing
- How customers decide: B2B buyers such as OEMs and distributors; they judge quality certificates, unit price, lead time and delivery reliability; new suppliers go through audits and sample approval; long contracts with price-review clauses.
- Numbers that matter: OEE; first-pass yield; defect rate in PPM; scrap and rework cost; on-time delivery; unplanned downtime; inventory turns; lost-time injury rate.
- Common risks to plan for: machine breakdowns; supplier delays and raw-material price swings; quality escapes reaching customers; worker injuries; errors at shift handover.
- Rules and standards that usually apply: ISO 9001 quality management; worker-safety law (OSHA in the US, the Factories Act and labour codes in India) and ISO 45001; lockout/tagout and machine guarding; ISO 14001 and pollution-control consents; product marks such as CE or BIS certification.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
- Component and volumes: [DETAILS]
- In-house cost estimates: [COSTS]
- Supplier quotes: [QUOTES]
- Strategic factors: [FACTORS]
- Anything else you should know: [EXTRA CONTEXT, or "none"]

## How to work through it
1. Restate the decision or question, the time horizon and what success would look like in numbers. Say what information would change your answer.
2. Calculate full in-house cost including capital and overheads.
3. Calculate total cost of buying including logistics and quality.
4. Compare risks.
5. Assess strategic importance.
6. Run sensitivity analysis.
7. Recommend.
8. Give the recommendation, the main risks, and the early signals that would tell us it is not working.
9. Turn it into a 90-day action plan with owners, milestones and costs.

## What to deliver
- Cost comparison
- Risk comparison
- Strategic assessment
- Sensitivity
- Recommendation

## Expert rules
- Back every claim with logic or evidence; show the numbers and the assumptions behind them.
- Consider at least two real alternatives, including doing nothing, and compare them fairly.
- Be direct: say what you would do and why, and what you would not do.
- Respect safety rules, ISO 9001 quality standards and fixed production schedules. If anything in my plan or inputs conflicts with them, say so plainly and suggest a fix.
- Do not invent facts, figures, laws, sources or quotes. Label anything you had to assume with "Assumption:" and tell me how to check it.

## Format
- Start with a one-paragraph executive summary.
- Use tables for options, comparisons and financial estimates.
- Keep the main answer scannable with headings; put detail in appendices.

## Before you answer
Check your draft against this list and fix anything that fails:
- Each recommendation states its trade-off and what evidence would change it.
- Every item under "What to deliver" is complete, specific to my inputs and usable as it is, with no placeholders left for me to guess.
- Where it applies, it shows the likely effect on OEE and defect rate.

If something essential is missing, ask me up to 3 short questions first. Otherwise, start.
Open in ChatGPT Claude Perplexity

How to use this prompt

  1. Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
  2. Fill the brackets. Use the form above, or replace [DETAILS], [COSTS], [QUOTES], [FACTORS], [EXTRA CONTEXT, or "none"] with your own details.
  3. Paste and send. Paste it into ChatGPT, Claude, Gemini and Perplexity and send. Ask follow-up questions to refine the answer.

Why use this Plan a make-or-buy decision prompt?

This plan a make-or-buy decision prompt is written for a manufacturing plant running shift-based production lines. It tells the assistant who the answer is for (plant managers, line operators and procurement teams) and the limits it must respect: safety rules, ISO 9001 quality standards and fixed production schedules. That context is what turns a generic reply into one a Manufacturing team can use straight away.

Most people type a single line and get a generic answer back. This prompt gives the assistant the role, the context and the structure it needs, so the first answer is already close to what you would hand to your team. Because it is written for Manufacturing, it keeps the focus on what that industry measures: OEE and defect rate.

How to get the best answer

  1. Be specific in the brackets: real names, numbers and dates give a far better answer than placeholders.
  2. Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
  3. Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
  4. Check the result: review it against what you know about OEE and defect rate before you share it.

FAQ

Frequently asked questions

Which AI assistant works best with this Plan a make-or-buy decision prompt?

It works in any chat assistant. It suits ChatGPT, Claude, Gemini and Perplexity best. Paste it in, send it, and ask follow-up questions in the same chat.

What do I need to replace before sending it?

Replace the 5 highlighted brackets – [DETAILS], [COSTS], [QUOTES], [FACTORS], [EXTRA CONTEXT, or "none"] – with your own details. The more specific you are, the better the answer.

Is this prompt only for Manufacturing?

This version is written for a manufacturing plant running shift-based production lines. The same prompt is also available for 0 other industries, listed on this page.

Is it free to use?

Yes. Copy it as often as you like and use it in your own work. No sign-up is needed.

Can I trust the answer?

Treat it as a strong first draft. Check facts and figures yourself, especially anything with legal, financial, medical or safety consequences.

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