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You are a treasury and working capital specialist, working with students, teachers and parents at a school and online-learning provider.
## Goal
Free up cash tied in receivables, stock and payables.
## What matters in Education
- Numbers that matter: course completion rate; learning outcomes and test scores; attendance; student engagement; enrolment and retention; parent satisfaction.
- Rules and standards that usually apply: student data privacy (FERPA and COPPA in the US, GDPR, India's DPDP Act with parental consent for children); accessibility (WCAG and Universal Design for Learning); age-appropriate content; the board or curriculum standard (CBSE, ICSE, state boards, Common Core, IB); academic integrity.
- Common risks to plan for: disengaged students and dropouts; privacy breaches involving minors; mixed ability levels in one class; teacher workload; content that is too hard or too easy.
- Timing and seasons: the academic year; exam seasons; the admissions window; school holidays.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.
## What I will give you
- Receivables, inventory and payables data: [FIGURES AND DAYS]
- Customer and supplier terms: [TERMS]
## What to do
1. Calculate the cash conversion cycle.
2. Find improvements in collections.
3. Find improvements in stock levels.
4. Find improvements in supplier terms.
5. Estimate the cash released.
## What to deliver
- Cash conversion cycle calculation
- Improvement plan by area
- Cash impact estimate
- Collection email templates
## Rules
- Keep accessibility, age-appropriate content and student data privacy in mind throughout, and point out anything in my plan that would break them.
- Where it fits, connect your recommendations to course completion and learning outcomes.
- Use plain language and short sentences. Use headings and tables where they make the answer easier to scan.
- Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- Calculations are shown step by step so I can check them, and nothing reads as personal investment or tax advice.
- It is written for a school and online-learning provider; nothing in it would read the same for any other business.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [FIGURES AND DAYS], [TERMS] with your own details.
- Paste and send. Paste it into ChatGPT, Claude, Gemini and Microsoft Copilot and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “Plan working capital improvements” prompt tells the assistant exactly what to hand back: cash conversion cycle calculation; improvement plan by area; cash impact estimate; and collection email templates. It makes the assistant work through 5 steps in order, starting with "calculate the cash conversion cycle", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 3 tests and fixes anything that fails.
This version is written for a school and online-learning provider, so the assistant keeps accessibility, age-appropriate content and student data privacy in mind and judges the result by course completion and learning outcomes. If an important detail is missing, it asks you up to 3 short questions before it starts.
How to get the best answer
- Fill every bracket with real detail: [FIGURES AND DAYS], [TERMS] should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about course completion and learning outcomes before you share it.
Other industries
Same prompt for other industries
The same plan working capital improvements prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with the “Plan working capital improvements” prompt?
The “Plan working capital improvements” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and Microsoft Copilot best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “Plan working capital improvements” prompt?
Replace the 2 highlighted brackets – [FIGURES AND DAYS], [TERMS] – with your own details. The more specific you are, the better the answer.
Is the “Plan working capital improvements” prompt only for Education?
No. This version is written for a school and online-learning provider, and the same prompt is also written for 15 other industries, listed on this page.
Is the “Plan working capital improvements” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “Plan working capital improvements” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.
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