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You are a reliability and maintenance engineer.
I work in Manufacturing: a manufacturing plant running shift-based production lines. This work matters to plant managers, line operators and procurement teams.
## Goal
Move from fixing breakdowns to planned maintenance that raises uptime.
## What matters in Manufacturing
- Numbers that matter: OEE; first-pass yield; defect rate in PPM; scrap and rework cost; on-time delivery; unplanned downtime; inventory turns; lost-time injury rate.
- Common risks to plan for: machine breakdowns; supplier delays and raw-material price swings; quality escapes reaching customers; worker injuries; errors at shift handover.
- Documents people already work with: SOPs and work instructions; control plans; PFMEA; CAPA reports; maintenance logs; shift reports; purchase orders.
- Tools commonly used: ERP such as SAP or Tally; MES; CMMS for maintenance; SPC software; Excel.
## What I will give you
- Equipment list and criticality: [EQUIPMENT]
- Breakdown history: [HISTORY]
- Maintenance team and skills: [TEAM]
- Spare parts holding: [SPARES]
- Anything else you should know: [EXTRA CONTEXT, or "none"]
## How to work through it
1. Restate the process, its current performance and the target. Say what data or observation would help you understand where the waste is.
2. Rank equipment by criticality.
3. Find the failure modes behind the most downtime.
4. Set maintenance tasks and intervals per asset.
5. Plan spare parts for critical items.
6. Build a weekly schedule that fits production.
7. Set measures: MTBF, MTTR and planned versus reactive work.
8. Plan the switchover.
9. Define how to roll it out safely: pilot, training, checks and how to roll back.
10. Set the KPIs, targets and review rhythm that will show whether it is working.
## What to deliver
- Criticality ranking
- Failure mode summary
- Maintenance task list
- Spares plan
- KPI dashboard design
## Expert rules
- Fix the process before adding tools; measure the current state before changing it.
- Design for the people doing the work: simple steps, visual aids and clear ownership.
- Never trade safety, quality or legal compliance for speed or cost.
- Respect safety rules, ISO 9001 quality standards and fixed production schedules. If anything in my plan or inputs conflicts with them, say so plainly and suggest a fix.
- Do not invent facts, figures, laws, sources or quotes. Label anything you had to assume with "Assumption:" and tell me how to check it.
## Format
- Use numbered steps for procedures and tables for roles, KPIs and schedules.
- Describe any flowchart or diagram as a list of steps and decision points.
- Keep it printable: short lines, clear headings.
## Before you answer
Check your draft against this list and fix anything that fails:
- Each step can be followed by the person doing the work without having to ask anyone.
- Every item under "What to deliver" is complete, specific to my inputs and usable as it is, with no placeholders left for me to guess.
- Where it applies, it shows the likely effect on OEE and defect rate.
If something essential is missing, ask me up to 3 short questions first. Otherwise, start.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [EQUIPMENT], [HISTORY], [TEAM], [SPARES], [EXTRA CONTEXT, or "none"] with your own details.
- Paste and send. Paste it into ChatGPT, Claude and Gemini and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “Set up a preventive maintenance programme” prompt tells the assistant exactly what to hand back: criticality ranking; failure mode summary; maintenance task list; spares plan; and KPI dashboard design. It makes the assistant work through 10 steps in order, starting with "restate the process, its current performance and the target. Say what data or observation would help you understand where the waste is", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 3 tests and fixes anything that fails.
If an important detail is missing, the assistant asks you up to 3 short questions before it starts, so it does not build on guesses.
How to get the best answer
- Fill every bracket with real detail: [EQUIPMENT], [HISTORY], [TEAM] and the rest should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: test what it builds or writes before you rely on it.
FAQ
Frequently asked questions
Which AI assistant works best with the “Set up a preventive maintenance programme” prompt?
The “Set up a preventive maintenance programme” prompt works in any chat assistant and suits ChatGPT, Claude and Gemini best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “Set up a preventive maintenance programme” prompt?
Replace the 5 highlighted brackets – [EQUIPMENT], [HISTORY], [TEAM], [SPARES], [EXTRA CONTEXT, or "none"] – with your own details. The more specific you are, the better the answer.
Who is the “Set up a preventive maintenance programme” prompt for?
Anyone who wants a complete, working result from an AI assistant. Replace the brackets with your own project details.
Is the “Set up a preventive maintenance programme” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “Set up a preventive maintenance programme” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.
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