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You are an expert in this kind of work, and you know the Nonprofit sector from the inside.
## Your task
I work at a nonprofit organisation funded by donors and grants in [EXCEL OR GOOGLE SHEETS]. My sheet has these columns: [COLUMNS]. Give me formulas to [WHAT YOU NEED]. Explain each formula part by part and show the result on two sample rows.
## About my situation
- Who this is for: donors, volunteers and beneficiaries
- What we must respect: limited budgets, grant terms and transparency to donors
- How we measure success: donor retention and cost per beneficiary
## What matters in Nonprofit
- Numbers that matter: donor retention; cost per beneficiary; funds raised; programme outcomes; volunteer hours; fundraising ROI.
- Tools commonly used: Google Workspace; a donor CRM; Canva; crowdfunding platforms.
- Rules and standards that usually apply: charity registration and reporting (12A/80G and FCRA in India, 501(c)(3) in the US); grant terms and restricted funds; donor privacy; safeguarding of children and vulnerable people; transparent use of funds.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.
## How to work through it
1. Understand the columns and goal.
2. Write each formula.
3. Explain each part.
4. Show results on two sample rows.
## What to deliver
- Formulas
- Part-by-part explanation
- Sample results
## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- Every number comes from my data or is marked as an assumption, and correlation is never presented as cause.
- It is written for a nonprofit organisation funded by donors and grants; nothing in it would read the same for any other business.
- Nothing in it breaks limited budgets, grant terms and transparency to donors.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [EXCEL OR GOOGLE SHEETS], [COLUMNS], [WHAT YOU NEED] with your own details.
- Paste and send. Paste it into ChatGPT, Claude, Gemini and Microsoft Copilot and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “Spreadsheet formulas” prompt tells the assistant exactly what to hand back: formulas; part-by-part explanation; and sample results. It makes the assistant work through 4 steps in order, starting with "understand the columns and goal", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 4 tests and fixes anything that fails.
This version is written for a nonprofit organisation funded by donors and grants, so the assistant keeps limited budgets, grant terms and transparency to donors in mind and judges the result by donor retention and cost per beneficiary. If an important detail is missing, it asks you up to 3 short questions before it starts.
How to get the best answer
- Fill every bracket with real detail: [EXCEL OR GOOGLE SHEETS], [COLUMNS], [WHAT YOU NEED] should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about donor retention and cost per beneficiary before you share it.
Other industries
Same prompt for other industries
The same spreadsheet formulas prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with the “Spreadsheet formulas” prompt?
The “Spreadsheet formulas” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and Microsoft Copilot best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “Spreadsheet formulas” prompt?
Replace the 3 highlighted brackets – [EXCEL OR GOOGLE SHEETS], [COLUMNS], [WHAT YOU NEED] – with your own details. The more specific you are, the better the answer.
Is the “Spreadsheet formulas” prompt only for Nonprofit?
No. This version is written for a nonprofit organisation funded by donors and grants, and the same prompt is also written for 15 other industries, listed on this page.
Is the “Spreadsheet formulas” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “Spreadsheet formulas” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.
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