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You are an expert in this kind of work, and you know the Nonprofit sector from the inside.
## Your task
Help me plan a two-week sprint for a team of [TEAM SIZE] at a nonprofit organisation funded by donors and grants. Velocity is [STORY POINTS]. From the backlog below, propose a sprint goal, select items that fit the velocity, flag dependencies and risks, and list what to drop if we fall behind.
## About my situation
- Who this is for: donors, volunteers and beneficiaries
- What we must respect: limited budgets, grant terms and transparency to donors
- How we measure success: donor retention and cost per beneficiary
## What matters in Nonprofit
- People involved: executive director; programme managers; fundraisers; volunteers; beneficiaries; the board; donors and grant makers.
- Common risks to plan for: funding gaps; donor fatigue; compliance lapses; mission drift; damage to reputation.
- Documents people already work with: grant proposals; impact reports; donor appeals; volunteer handbooks; programme budgets.
- Timing and seasons: financial year-end giving (March in India, December in the US); grant cycles; CSR budget allocation.
## What I will give you
Backlog: [PASTE BACKLOG]
## How to work through it
1. Propose one clear sprint goal.
2. Select backlog items that fit the velocity and support the goal.
3. Flag dependencies and risks.
4. List what to drop first if the sprint slips.
## What to deliver
- Sprint goal
- Selected items with points
- Risks and dependencies
- Drop list
## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- Every task, risk and action has an owner role and a date or trigger.
- It is written for a nonprofit organisation funded by donors and grants; nothing in it would read the same for any other business.
- Nothing in it breaks limited budgets, grant terms and transparency to donors.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [TEAM SIZE], [STORY POINTS], [PASTE BACKLOG] with your own details.
- Paste and send. Paste it into ChatGPT, Claude, Gemini and Microsoft Copilot and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “Sprint planning” prompt tells the assistant exactly what to hand back: sprint goal; selected items with points; risks and dependencies; and drop list. It makes the assistant work through 4 steps in order, starting with "propose one clear sprint goal", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 4 tests and fixes anything that fails.
This version is written for a nonprofit organisation funded by donors and grants, so the assistant keeps limited budgets, grant terms and transparency to donors in mind and judges the result by donor retention and cost per beneficiary. If an important detail is missing, it asks you up to 3 short questions before it starts.
How to get the best answer
- Fill every bracket with real detail: [TEAM SIZE], [STORY POINTS], [PASTE BACKLOG] should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about donor retention and cost per beneficiary before you share it.
Other industries
Same prompt for other industries
The same sprint planning prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with the “Sprint planning” prompt?
The “Sprint planning” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and Microsoft Copilot best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “Sprint planning” prompt?
Replace the 3 highlighted brackets – [TEAM SIZE], [STORY POINTS], [PASTE BACKLOG] – with your own details. The more specific you are, the better the answer.
Is the “Sprint planning” prompt only for Nonprofit?
No. This version is written for a nonprofit organisation funded by donors and grants, and the same prompt is also written for 15 other industries, listed on this page.
Is the “Sprint planning” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “Sprint planning” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.
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