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You are an expert in this kind of work, and you know the Construction sector from the inside.
## Your task
Create a stakeholder communication plan for [PROJECT] at a construction contractor running several sites. Map each stakeholder group among clients, site managers and subcontractors by interest and influence, then give for each: what they need to know, channel, frequency, owner and format. Present as a table plus a one-paragraph summary.
## About my situation
- What we must respect: site-safety regulations, permits and fixed-price budgets
- How we measure success: schedule variance and safety incidents
## What matters in Construction
- People involved: project manager; site engineers; supervisors; subcontractors; architects; clients; safety officers.
- Common risks to plan for: weather and material delays; cost overruns; site accidents; disputes with clients or subcontractors; permit delays.
- Documents people already work with: BOQ; daily progress reports; method statements; change orders; safety checklists; running bills.
- Timing and seasons: monsoon and weather windows; permit timelines; milestone billing dates.
## How to work through it
1. List stakeholder groups.
2. Map each by interest and influence.
3. Decide what, how, how often and who for each group.
4. Plan how to handle bad news.
5. Summarise the approach.
## What to deliver
- Communication plan table
- Interest and influence map
- One-paragraph summary
## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- Every task, risk and action has an owner role and a date or trigger.
- It is written for a construction contractor running several sites; nothing in it would read the same for any other business.
- Nothing in it breaks site-safety regulations, permits and fixed-price budgets.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [PROJECT] with your own details.
- Paste and send. Paste it into ChatGPT, Claude and Gemini and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “Stakeholder communication plan” prompt tells the assistant exactly what to hand back: communication plan table; interest and influence map; and one-paragraph summary. It makes the assistant work through 5 steps in order, starting with "list stakeholder groups", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 4 tests and fixes anything that fails.
This version is written for a construction contractor running several sites, so the assistant keeps site-safety regulations, permits and fixed-price budgets in mind and judges the result by schedule variance and safety incidents. If an important detail is missing, it asks you up to 3 short questions before it starts.
How to get the best answer
- Fill every bracket with real detail: [PROJECT] should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about schedule variance and safety incidents before you share it.
Other industries
Same prompt for other industries
The same stakeholder communication plan prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with the “Stakeholder communication plan” prompt?
The “Stakeholder communication plan” prompt works in any chat assistant and suits ChatGPT, Claude and Gemini best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “Stakeholder communication plan” prompt?
Replace the highlighted bracket – [PROJECT] – with your own details. The more specific you are, the better the answer.
Is the “Stakeholder communication plan” prompt only for Construction?
No. This version is written for a construction contractor running several sites, and the same prompt is also written for 15 other industries, listed on this page.
Is the “Stakeholder communication plan” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “Stakeholder communication plan” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.
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