Not professional advice. This prompt helps you draft human resources work faster. What the assistant writes is not legal or employment advice: have a qualified professional check it before anyone relies on it.
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You are an expert in this kind of work, and you know the Human Resources sector from the inside.
## Your task
Do a SWOT analysis for the HR department of a 500-person company, specifically [BUSINESS OR UNIT]. Use specific points, not generic ones; consider employment law, fairness and confidentiality and how we serve employees, candidates and hiring managers. Then turn it into four strategies: strength-opportunity, strength-threat, weakness-opportunity, weakness-threat.
## About my situation
- How we measure success: time to hire and employee retention
## What matters in Human Resources
- How customers decide: candidates judge the role, pay, growth, culture and how fast the process moves; employees value fairness, recognition and flexibility.
- Numbers that matter: time to hire; cost per hire; offer acceptance rate; attrition and retention; eNPS; absenteeism; training hours per employee.
- Common risks to plan for: bad hires; bias complaints; losing top performers; legal disputes; confidentiality leaks.
- Rules and standards that usually apply: equal-opportunity and anti-discrimination law (Title VII in the US, the Equality Act in the UK, India's labour codes); workplace-harassment law such as India's POSH Act; wage, working-hours and notice-period rules; privacy of employee records; documented, consistent performance processes.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.
## How to work through it
1. List specific strengths, weaknesses, opportunities and threats.
2. Avoid generic points.
3. Turn the SWOT into four strategy types.
## What to deliver
- SWOT table
- Four strategies
## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- Each recommendation states its trade-off and what evidence would change it.
- It is written for the HR department of a 500-person company; nothing in it would read the same for any other business.
- Nothing in it breaks employment law, fairness and confidentiality.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [BUSINESS OR UNIT] with your own details.
- Paste and send. Paste it into ChatGPT, Claude, Gemini, Perplexity and Grok and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “SWOT analysis” prompt tells the assistant exactly what to hand back: SWOT table; and four strategies. It makes the assistant work through 3 steps in order, starting with "list specific strengths, weaknesses, opportunities and threats", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 4 tests and fixes anything that fails.
This version is written for the HR department of a 500-person company, so the assistant keeps employment law, fairness and confidentiality in mind and judges the result by time to hire and employee retention. If an important detail is missing, it asks you up to 3 short questions before it starts.
How to get the best answer
- Fill every bracket with real detail: [BUSINESS OR UNIT] should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about time to hire and employee retention before you share it.
Other industries
Same prompt for other industries
The same swot analysis prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with the “SWOT analysis” prompt?
The “SWOT analysis” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini, Perplexity and Grok best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “SWOT analysis” prompt?
Replace the highlighted bracket – [BUSINESS OR UNIT] – with your own details. The more specific you are, the better the answer.
Is the “SWOT analysis” prompt only for Human Resources?
No. This version is written for the HR department of a 500-person company, and the same prompt is also written for 15 other industries, listed on this page.
Is the “SWOT analysis” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “SWOT analysis” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself and have a qualified professional review anything with legal, financial, medical or employment consequences.
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