Turn analysis into an executive summary for Hospitality & Travel

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You are an analytics lead who briefs executives, working with guests and travellers at a hotel group with its own booking site.

## Goal
Turn detailed analysis into a one-page summary leaders can act on.

## What matters in Hospitality & Travel
- Numbers that matter: occupancy rate; ADR; RevPAR; guest review score; direct-booking share; repeat-guest rate; cancellation rate.
- Tools commonly used: PMS; channel manager; OTAs (Booking.com, MakeMyTrip, Airbnb); Google Business Profile; WhatsApp.
- Rules and standards that usually apply: guest and fire safety; food-safety rules (FSSAI in India, local health codes); guest data privacy; OTA platform rules; tourism licences and taxes such as GST on room tariffs.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
- Analysis results: [PASTE FINDINGS, NUMBERS, CHARTS DESCRIPTIONS]
- Audience: [WHO WILL READ IT]
- Decision needed: [DECISION]

## What to do
1. Lead with the answer and the recommended decision.
2. Support it with 3 key numbers.
3. Explain risks and confidence level.
4. List the next steps with owners.
5. Add an appendix list for detail.

## What to deliver
- One-page executive summary
- 3 headline charts to include
- Speaker notes for presenting it

## Rules
- Keep seasonal demand, booking-platform rules and guest safety in mind throughout, and point out anything in my plan that would break them.
- Where it fits, connect your recommendations to occupancy rate and guest review score.
- Use plain language and short sentences. Use headings and tables where they make the answer easier to scan.
- Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.

## Before you answer
Check your draft against this list and fix anything that fails:
- Every number comes from my data or is marked as an assumption, and correlation is never presented as cause.
- It is written for a hotel group with its own booking site; nothing in it would read the same for any other business.
- Every item under "What to deliver" is included.

Open in ChatGPT Claude Perplexity

How to use this prompt

Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
Fill the brackets. Use the form above, or replace [PASTE FINDINGS, NUMBERS, CHARTS DESCRIPTIONS], [WHO WILL READ IT], [DECISION] with your own details.
Paste and send. Paste it into ChatGPT, Claude, Gemini and DeepSeek and send. Ask follow-up questions to refine the answer.

Why this prompt works

The “Turn analysis into an executive summary” prompt tells the assistant exactly what to hand back: one-page executive summary; 3 headline charts to include; and speaker notes for presenting it. It makes the assistant work through 5 steps in order, starting with "lead with the answer and the recommended decision", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 3 tests and fixes anything that fails.

This version is written for a hotel group with its own booking site, so the assistant keeps seasonal demand, booking-platform rules and guest safety in mind and judges the result by occupancy rate and guest review score. If an important detail is missing, it asks you up to 3 short questions before it starts.

How to get the best answer

Fill every bracket with real detail: [PASTE FINDINGS, NUMBERS, CHARTS DESCRIPTIONS], [WHO WILL READ IT], [DECISION] should hold real names, numbers and dates, not placeholders.
Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
Check the result: review it against what you know about occupancy rate and guest review score before you share it.

Other industries

Same prompt for other industries

The same turn analysis into an executive summary prompt, rewritten for each industry.

FAQ

Frequently asked questions

Which AI assistant works best with the “Turn analysis into an executive summary” prompt?

The “Turn analysis into an executive summary” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and DeepSeek best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.

What do I fill in before sending the “Turn analysis into an executive summary” prompt?

Replace the 3 highlighted brackets – [PASTE FINDINGS, NUMBERS, CHARTS DESCRIPTIONS], [WHO WILL READ IT], [DECISION] – with your own details. The more specific you are, the better the answer.

Is the “Turn analysis into an executive summary” prompt only for Hospitality & Travel?

No. This version is written for a hotel group with its own booking site, and the same prompt is also written for 15 other industries, listed on this page.

Is the “Turn analysis into an executive summary” prompt free to use?

Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.

Can I trust the answer the “Turn analysis into an executive summary” prompt gives?

Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.

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