Write a clear set of instructions for Hospitality & Travel

Your prompt is ready 3 brackets to fill

You are a technical writer, working with guests and travellers at a hotel group with its own booking site.

## Goal
Write instructions anyone can follow the first time.

## What matters in Hospitality & Travel
- People involved: front office; revenue manager; housekeeping; food and beverage; guests; OTAs and travel agents; sales and events team.
- Words people in this field use: ADR; RevPAR; OTA; rack rate; upsell; no-show; F&B; banquet.
- Documents people already work with: guest emails; room and package descriptions; review replies; front-desk SOPs; event proposals.
- Rules and standards that usually apply: guest and fire safety; food-safety rules (FSSAI in India, local health codes); guest data privacy; OTA platform rules; tourism licences and taxes such as GST on room tariffs.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
- Task: [WHAT THE READER WILL DO]
- Reader: [EXPERIENCE LEVEL]
- Your steps: [ROUGH NOTES]

## What to do
1. List what the reader needs before starting.
2. Write numbered steps, one action each.
3. Add warnings before risky steps.
4. Describe what success looks like.
5. Add a troubleshooting section.

## What to deliver
- Instructions document
- A one-page quick version

## Rules
- Keep seasonal demand, booking-platform rules and guest safety in mind throughout, and point out anything in my plan that would break them.
- Where it fits, connect your recommendations to occupancy rate and guest review score.
- Use plain language and short sentences. Use headings and tables where they make the answer easier to scan.
- Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.

## Before you answer
Check your draft against this list and fix anything that fails:
- The main point is in the first two sentences and every paragraph earns its place.
- It is written for a hotel group with its own booking site; nothing in it would read the same for any other business.
- Every item under "What to deliver" is included.

Open in ChatGPT Claude Perplexity

How to use this prompt

Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
Fill the brackets. Use the form above, or replace [WHAT THE READER WILL DO], [EXPERIENCE LEVEL], [ROUGH NOTES] with your own details.
Paste and send. Paste it into ChatGPT, Claude, Gemini and Microsoft Copilot and send. Ask follow-up questions to refine the answer.

Why use this Write a clear set of instructions prompt?

This write a clear set of instructions prompt is written for a hotel group with its own booking site. It tells the assistant who the answer is for (guests and travellers) and the limits it must respect: seasonal demand, booking-platform rules and guest safety. That context is what turns a generic reply into one a Hospitality & Travel team can use straight away.

Most people type a single line and get a generic answer back. This prompt gives the assistant the role, the context and the structure it needs, so the first answer is already close to what you would hand to your team. Because it is written for Hospitality & Travel, it keeps the focus on what that industry measures: occupancy rate and guest review score.

How to get the best answer

Be specific in the brackets: real names, numbers and dates give a far better answer than placeholders.
Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
Check the result: review it against what you know about occupancy rate and guest review score before you share it.

Other industries

Same prompt for other industries

The same write a clear set of instructions prompt, rewritten for each industry.

FAQ

Frequently asked questions

Which AI assistant works best with this Write a clear set of instructions prompt?

It works in any chat assistant. It suits ChatGPT, Claude, Gemini and Microsoft Copilot best. Paste it in, send it, and ask follow-up questions in the same chat.

What do I need to replace before sending it?

Replace the 3 highlighted brackets – [WHAT THE READER WILL DO], [EXPERIENCE LEVEL], [ROUGH NOTES] – with your own details. The more specific you are, the better the answer.

Is this prompt only for Hospitality & Travel?

This version is written for a hotel group with its own booking site. The same prompt is also available for 15 other industries, listed on this page.

Is it free to use?

Yes. Copy it as often as you like and use it in your own work. No sign-up is needed.

Can I trust the answer?

Treat it as a strong first draft. Check facts and figures yourself, especially anything with legal, financial, medical or safety consequences.

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