Feedback theme analysis for Construction

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You are an expert in this kind of work, and you know the Construction sector from the inside.

## Your task
Analyse this customer feedback from a construction contractor running several sites. Group comments into themes, count how often each appears, quote one representative comment per theme, and rank the themes by likely effect on schedule variance and safety incidents. Suggest one fix per theme.

## About my situation
- Who this is for: clients, site managers and subcontractors
- What we must respect: site-safety regulations, permits and fixed-price budgets

## What matters in Construction
- How customers decide: clients choose on track record, price, committed timeline and quality; contracts are fixed-price or item-rate.
- Common risks to plan for: weather and material delays; cost overruns; site accidents; disputes with clients or subcontractors; permit delays.
- Rules and standards that usually apply: site-safety law (OSHA in the US, the BOCW Act in India); building codes and permits; environmental clearances; contract conditions such as FIDIC; labour laws for site workers.
- Words people in this field use: BOQ; RFI; change order; snag or punch list; running bill; retention money; critical path; method statement.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
Feedback: [PASTE FEEDBACK]

## How to work through it
1. Group comments into themes.
2. Count each theme.
3. Quote one comment per theme.
4. Rank themes by impact.
5. Suggest a fix per theme.

## What to deliver
- Theme table
- Ranked fix list

## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.

## Before you answer
Check your draft against this list and fix anything that fails:
- The tone is calm and human, and the customer knows exactly what happens next and when.
- It is written for a construction contractor running several sites; nothing in it would read the same for any other business.
- Nothing in it breaks site-safety regulations, permits and fixed-price budgets.
- Every item under "What to deliver" is included.

Open in ChatGPT Claude Perplexity

How to use this prompt

Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
Fill the brackets. Use the form above, or replace [PASTE FEEDBACK] with your own details.
Paste and send. Paste it into ChatGPT, Claude, Gemini and Meta AI (Llama) and send. Ask follow-up questions to refine the answer.

Why this prompt works

The “Feedback theme analysis” prompt tells the assistant exactly what to hand back: theme table; and ranked fix list. It makes the assistant work through 5 steps in order, starting with "group comments into themes", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 4 tests and fixes anything that fails.

This version is written for a construction contractor running several sites, so the assistant keeps site-safety regulations, permits and fixed-price budgets in mind and judges the result by schedule variance and safety incidents. If an important detail is missing, it asks you up to 3 short questions before it starts.

How to get the best answer

Fill every bracket with real detail: [PASTE FEEDBACK] should hold real names, numbers and dates, not placeholders.
Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
Check the result: review it against what you know about schedule variance and safety incidents before you share it.

Other industries

Same prompt for other industries

The same feedback theme analysis prompt, rewritten for each industry.

FAQ

Frequently asked questions

Which AI assistant works best with the “Feedback theme analysis” prompt?

The “Feedback theme analysis” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and Meta AI (Llama) best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.

What do I fill in before sending the “Feedback theme analysis” prompt?

Replace the highlighted bracket – [PASTE FEEDBACK] – with your own details. The more specific you are, the better the answer.

Is the “Feedback theme analysis” prompt only for Construction?

No. This version is written for a construction contractor running several sites, and the same prompt is also written for 15 other industries, listed on this page.

Is the “Feedback theme analysis” prompt free to use?

Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.

Can I trust the answer the “Feedback theme analysis” prompt gives?

Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.

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