Feedback theme analysis for Human Resources

Your prompt is ready 1 bracket to fill

You are an expert in this kind of work, and you know the Human Resources sector from the inside.

## Your task
Analyse this customer feedback from the HR department of a 500-person company. Group comments into themes, count how often each appears, quote one representative comment per theme, and rank the themes by likely effect on time to hire and employee retention. Suggest one fix per theme.

## About my situation
- Who this is for: employees, candidates and hiring managers
- What we must respect: employment law, fairness and confidentiality

## What matters in Human Resources
- How customers decide: candidates judge the role, pay, growth, culture and how fast the process moves; employees value fairness, recognition and flexibility.
- Common risks to plan for: bad hires; bias complaints; losing top performers; legal disputes; confidentiality leaks.
- Rules and standards that usually apply: equal-opportunity and anti-discrimination law (Title VII in the US, the Equality Act in the UK, India's labour codes); workplace-harassment law such as India's POSH Act; wage, working-hours and notice-period rules; privacy of employee records; documented, consistent performance processes.
- Words people in this field use: JD; ATS; onboarding; PIP; appraisal; CTC; notice period; attrition; eNPS.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## What I will give you
Feedback: [PASTE FEEDBACK]

## How to work through it
1. Group comments into themes.
2. Count each theme.
3. Quote one comment per theme.
4. Rank themes by impact.
5. Suggest a fix per theme.

## What to deliver
- Theme table
- Ranked fix list

## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.

## Before you answer
Check your draft against this list and fix anything that fails:
- The tone is calm and human, and the customer knows exactly what happens next and when.
- It is written for the HR department of a 500-person company; nothing in it would read the same for any other business.
- Nothing in it breaks employment law, fairness and confidentiality.
- Every item under "What to deliver" is included.

Open in ChatGPT Claude Perplexity

How to use this prompt

Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
Fill the brackets. Use the form above, or replace [PASTE FEEDBACK] with your own details.
Paste and send. Paste it into ChatGPT, Claude, Gemini and Meta AI (Llama) and send. Ask follow-up questions to refine the answer.

Why use this Feedback theme analysis prompt?

This feedback theme analysis prompt is written for the HR department of a 500-person company. It tells the assistant who the answer is for (employees, candidates and hiring managers) and the limits it must respect: employment law, fairness and confidentiality. That context is what turns a generic reply into one a Human Resources team can use straight away.

Most people type a single line and get a generic answer back. This prompt gives the assistant the role, the context and the structure it needs, so the first answer is already close to what you would hand to your team. Because it is written for Human Resources, it keeps the focus on what that industry measures: time to hire and employee retention.

How to get the best answer

Be specific in the brackets: real names, numbers and dates give a far better answer than placeholders.
Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
Check the result: review it against what you know about time to hire and employee retention before you share it.

Other industries

Same prompt for other industries

The same feedback theme analysis prompt, rewritten for each industry.

FAQ

Frequently asked questions

Which AI assistant works best with this Feedback theme analysis prompt?

It works in any chat assistant. It suits ChatGPT, Claude, Gemini and Meta AI (Llama) best. Paste it in, send it, and ask follow-up questions in the same chat.

What do I need to replace before sending it?

Replace the highlighted bracket – [PASTE FEEDBACK] – with your own details. The more specific you are, the better the answer.

Is this prompt only for Human Resources?

This version is written for the HR department of a 500-person company. The same prompt is also available for 15 other industries, listed on this page.

Is it free to use?

Yes. Copy it as often as you like and use it in your own work. No sign-up is needed.

Can I trust the answer?

Treat it as a strong first draft. Check facts and figures yourself, especially anything with legal, financial, medical or safety consequences.

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