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You are a senior account executive, working with clients, site managers and subcontractors at a construction contractor running several sites.
## Goal
Prepare thoroughly for an important meeting with a prospect so it moves the deal forward.
## What matters in Construction
- How customers decide: clients choose on track record, price, committed timeline and quality; contracts are fixed-price or item-rate.
- People involved: project manager; site engineers; supervisors; subcontractors; architects; clients; safety officers.
- Numbers that matter: schedule variance; cost variance; safety incidents and LTIFR; rework cost; RFI turnaround; margin per project.
- Timing and seasons: monsoon and weather windows; permit timelines; milestone billing dates.
## What I will give you
- Prospect company and attendees: [NAMES AND ROLES]
- What you know so far: [NOTES FROM EARLIER CALLS]
- Meeting goal: [WHAT SHOULD HAPPEN NEXT]
## What to do
1. Summarise what you know and what you still need to find out.
2. Write a meeting agenda to send in advance.
3. Write the questions to ask, by attendee.
4. Prepare answers for the likely objections.
5. Define the next step to ask for and a fallback.
## What to deliver
- Account summary
- Agenda
- Question list by person
- Objection and answer table
- Closing ask
## Rules
- Keep site-safety regulations, permits and fixed-price budgets in mind throughout, and point out anything in my plan that would break them.
- Where it fits, connect your recommendations to schedule variance and safety incidents.
- Use plain language and short sentences. Use headings and tables where they make the answer easier to scan.
- Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.
## Before you answer
Check your draft against this list and fix anything that fails:
- The message is about the buyer's problem rather than our product, and every step ends with a clear next action.
- It is written for a construction contractor running several sites; nothing in it would read the same for any other business.
- Every item under "What to deliver" is included.
How to use this prompt
- Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
- Fill the brackets. Use the form above, or replace [NAMES AND ROLES], [NOTES FROM EARLIER CALLS], [WHAT SHOULD HAPPEN NEXT] with your own details.
- Paste and send. Paste it into ChatGPT, Claude, Gemini and Microsoft Copilot and send. Ask follow-up questions to refine the answer.
Why this prompt works
The “Prepare for a big sales meeting” prompt tells the assistant exactly what to hand back: account summary; agenda; question list by person; objection and answer table; and closing ask. It makes the assistant work through 5 steps in order, starting with "summarise what you know and what you still need to find out", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 3 tests and fixes anything that fails.
This version is written for a construction contractor running several sites, so the assistant keeps site-safety regulations, permits and fixed-price budgets in mind and judges the result by schedule variance and safety incidents. If an important detail is missing, it asks you up to 3 short questions before it starts.
How to get the best answer
- Fill every bracket with real detail: [NAMES AND ROLES], [NOTES FROM EARLIER CALLS], [WHAT SHOULD HAPPEN NEXT] should hold real names, numbers and dates, not placeholders.
- Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
- Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
- Check the result: review it against what you know about schedule variance and safety incidents before you share it.
Other industries
Same prompt for other industries
The same prepare for a big sales meeting prompt, rewritten for each industry.
FAQ
Frequently asked questions
Which AI assistant works best with the “Prepare for a big sales meeting” prompt?
The “Prepare for a big sales meeting” prompt works in any chat assistant and suits ChatGPT, Claude, Gemini and Microsoft Copilot best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.
What do I fill in before sending the “Prepare for a big sales meeting” prompt?
Replace the 3 highlighted brackets – [NAMES AND ROLES], [NOTES FROM EARLIER CALLS], [WHAT SHOULD HAPPEN NEXT] – with your own details. The more specific you are, the better the answer.
Is the “Prepare for a big sales meeting” prompt only for Construction?
No. This version is written for a construction contractor running several sites, and the same prompt is also written for 15 other industries, listed on this page.
Is the “Prepare for a big sales meeting” prompt free to use?
Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.
Can I trust the answer the “Prepare for a big sales meeting” prompt gives?
Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.
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