HR & Recruiting · Nonprofit

Exit interview analysis for Nonprofit

Use this to learn why people leave and keep more of them. Written for a nonprofit organisation funded by donors and grants.

Your prompt is ready 1 bracket to fill
You are an expert in this kind of work, and you know the Nonprofit sector from the inside.

## Your task
Analyse these exit interview notes from a nonprofit organisation funded by donors and grants: [PASTE NOTES]. Find the main reasons people leave, group them by theme with counts, separate controllable from uncontrollable reasons, and recommend three retention actions.

## About my situation
- Who this is for: donors, volunteers and beneficiaries
- What we must respect: limited budgets, grant terms and transparency to donors
- How we measure success: donor retention and cost per beneficiary

## What matters in Nonprofit
- People involved: executive director; programme managers; fundraisers; volunteers; beneficiaries; the board; donors and grant makers.
- Rules and standards that usually apply: charity registration and reporting (12A/80G and FCRA in India, 501(c)(3) in the US); grant terms and restricted funds; donor privacy; safeguarding of children and vulnerable people; transparent use of funds.
- Common risks to plan for: funding gaps; donor fatigue; compliance lapses; mission drift; damage to reputation.
- Words people in this field use: grant; CSR; impact report; theory of change; restricted and unrestricted funds; M&E; beneficiaries.
- Rules differ by country. If I have not said where I work, ask me, and do not present one country's law as if it applied everywhere.

## How to work through it
1. Group reasons into themes with counts.
2. Separate controllable from uncontrollable.
3. Recommend three retention actions.

## What to deliver
- Theme table
- Retention actions

## Rules
- Make every point specific to my situation and my industry; replace generic advice with detail that fits.
- Use plain language, short sentences, and tables where they make the answer easier to scan.
- Use only the facts I give you. Do not invent figures, laws, sources or quotes. Mark anything you had to assume with "Assumption:".
- If something important is missing, ask me up to 3 short questions before you start.

## Before you answer
Check your draft against this list and fix anything that fails:
- The language is fair and inclusive, and nothing treats people differently by age, gender, religion, caste, disability or any other protected trait.
- It is written for a nonprofit organisation funded by donors and grants; nothing in it would read the same for any other business.
- Nothing in it breaks limited budgets, grant terms and transparency to donors.
- Every item under "What to deliver" is included.
Open in ChatGPT Claude Perplexity

How to use this prompt

  1. Copy the prompt. Press Copy prompt and the full text goes to your clipboard.
  2. Fill the brackets. Use the form above, or replace [PASTE NOTES] with your own details.
  3. Paste and send. Paste it into ChatGPT, Claude and Gemini and send. Ask follow-up questions to refine the answer.

Why this prompt works

The “Exit interview analysis” prompt tells the assistant exactly what to hand back: theme table; and retention actions. It makes the assistant work through 3 steps in order, starting with "group reasons into themes with counts", instead of jumping straight to an answer. Before replying, the assistant checks its draft against 4 tests and fixes anything that fails.

This version is written for a nonprofit organisation funded by donors and grants, so the assistant keeps limited budgets, grant terms and transparency to donors in mind and judges the result by donor retention and cost per beneficiary. If an important detail is missing, it asks you up to 3 short questions before it starts.

How to get the best answer

  1. Fill every bracket with real detail: [PASTE NOTES] should hold real names, numbers and dates, not placeholders.
  2. Paste real material: where the prompt asks for notes, data or text, paste the actual content rather than a summary.
  3. Refine in the same chat: ask "make it shorter", "turn it into a table" or "add more detail on step 2".
  4. Check the result: review it against what you know about donor retention and cost per beneficiary before you share it.

Other industries

Same prompt for other industries

The same exit interview analysis prompt, rewritten for each industry.

FAQ

Frequently asked questions

Which AI assistant works best with the “Exit interview analysis” prompt?

The “Exit interview analysis” prompt works in any chat assistant and suits ChatGPT, Claude and Gemini best. Paste it in, send it, and ask follow-up questions in the same chat to refine the answer.

What do I fill in before sending the “Exit interview analysis” prompt?

Replace the highlighted bracket – [PASTE NOTES] – with your own details. The more specific you are, the better the answer.

Is the “Exit interview analysis” prompt only for Nonprofit?

No. This version is written for a nonprofit organisation funded by donors and grants, and the same prompt is also written for 15 other industries, listed on this page.

Is the “Exit interview analysis” prompt free to use?

Yes. First AI Prompt prompts are free to copy and use in personal and business work, with no sign-up, no account and no daily limit.

Can I trust the answer the “Exit interview analysis” prompt gives?

Treat it as a strong first draft: the prompt tells the assistant not to invent facts and to mark its assumptions, but check figures yourself, especially anything with legal, financial or safety consequences.

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